Employee Transportation Management System is critical for every firm since it is a vital aspect of overall job satisfaction. However, the entire procedure is frenzied and needs a great deal of work and focus.

Fortunately, the development of Employee Transportation Management Systems has changed the entire issue to the point that practically all aspects of employee transportation can now be automated. Despite the fact that many businesses are choosing management systems, there are still those that are hesitant.

Let us now address their most pressing concerns,

1) How important is automation in employee transportation?

Industries are expanding at a rapid pace, as are employee numbers. Employees nowadays prefer workplace transportation over driving their own car. The major reason is the security it provides, as well as the money it saves.

However, any hindrance in transportation can have serious consequences for an organization’s company. This is where the necessity for Employee Transportation Management Software comes into play.

It does the following:

The integrated software-hardware solution promotes employee safety by efficiently tracking both the vehicle and the personnel. Information is transmitted in real-time to employees and authorities with precision.

Some of the most advanced transportation management systems such as NeoTrack combine insights and artificial intelligence, allowing them to distribute vehicles and optimize routes depending on a variety of parameters.

Within a few days of installation, the system will drastically improve transportation efficiency over what it was previously. Manpower will be reduced as a result of automation, while efficiency will rise. As a result, a significant amount of money is saved.

2) Why is it necessary to have a specialized GPS device rather than a phone that is also a GPS device?

Mobile phones are quick, and the navigation app on them is precise. When it comes to tracking vehicles, though, individuals continue to choose GPS devices. Let’s compare them and figure out why.

To begin with, the display within a mobile phone is small, and comprehensive monitoring is a laborious task. A GPS system, on the other hand, will have its own dedicated monitor, and access to its different capabilities will be simple.

A GPS device’s Hardware is dedicated to its sole function, however, in the case of a mobile processor, it must also be allocated to other purposes, resulting in the phone heating up and leading to other issues as well.

Furthermore, numerous smart cards such as RFID cards both short-range & long-range cards can be incorporated into a GPS device.

Last but not least, the GPS device’s software system is made of complicated algorithms that may produce good results, making it a more advanced, completely safe solution than a mobile phone.

3) How will it save costs?

A solid Employee Transportation Management system would include analytics to analyze the data that comes in so that it can come up with efficient solutions to lower the cost of the fleet company.

Trips and routes that are optimized: Fleet vehicles are frequently required to travel extra distances due to a lack of planning or unoptimized routes. With the aid of a complicated algorithm, the system may advise optimum routes as well as efficient cars in the fleet for transportation, which can save a significant amount of money.

The most crucial factor in every firm is manpower. However, if more than the needed number of staff are employed, or if current employees perform inefficiently, it can be inefficient and costly. Smart employee management solutions like NeoTrack identifies inefficient areas of manpower. Promoting activities such as internet-based communication, paperless billing, and transactions also significantly decreases costs. 

Elimination of dry runs: Vehicles may be assigned to a trip if there are only a few employees who can be accommodated in other vehicles. Dry runs like these might end up costing a lot of money in the long term.

Vehicle and driver monitoring using real-time data: Using its GPS tracking technology and suitable hardware integration, the Transportation Management System can successfully follow the whereabouts of a vehicle and monitor its operation. The key advantage of such monitoring is that repairs may be done ahead of time, ensuring that the vehicle does not break down in the middle of a trip. To avoid a problem, drivers frequently leave their vehicles idle. However, because the cost of gasoline is so high, this might be costly to the firm.

Last but not least, the GPS device’s software system is made of complicated algorithms that may produce good results, making it a more advanced, completely safe solution than a mobile phone.

4) How long will it take to install a complete system?

It will only be a matter of days before the system is completely operational. The installation procedure, however, will be determined by the kind of integration selected by the customer. Integration of RFID/HID card readers, CCTV camera monitoring, engine performance monitors, and other features will take some time. However, the outcome will be rapid.


5) Which one should I select and how should I go about it?

Finding a solution that can automate your company’s transportation is not a difficult task. However, selecting the appropriate one is difficult since you will be assaulted with a plethora of software systems on the internet.

Before making a decision, ensure that the demos provided by the provider are adequately described and satisfy all of the requirements that you want from the product. Aside from that, try submitting your own workflow to the system and closely monitoring how well it functions. Check if it can be integrated with your present system and that data transmission is simple.

NeoTrack provides a complete demo and is a pioneer in transportation solutions. Our huge clientele has over 500 institutions including tech giants such as Nokia & international schools like Vibgyor, Peepal, Global Academy, etc.